Setting up and Managing an ENgage club website

The ENgage assigned club chair, secretary, treasurer or vice chair needs to follow these instructions:

1. Log into ENgage
2. In the My Organisations box, select the thumbnail next to your club’s name
3. In the 3×3 grid of squares in the top left select Organisation Profile
4. Select Edit
5. Ensure the Email and Primary contact fields are entered (if not already entered)
6. Select the floppy disk icon
7. In the 3×3 grid of squares in the top left select Finance
8.  Select Website Setup in the left-hand side menu
9. Enter your wanted county subdomain in the Website Subdomain field (Alternatively if you already have your own website domain, you can use this with our sites*)
10. Tick the box ‘I have read, consented and agreed to First Sports Internationals Website Terms and Conditions, and I am of legal age.’
11. Click Create Web Site button
    (After 10 minutes, two buttons will appear – ‘View Website’ and ‘Edit Website’)
12. Click Edit Website

The new website link will appear in a new tab

13. Please copy and paste this url to the individual assigned to the ENgage Website administrator role.

14. Request committee members to follow this guidance.

There are 2 roles that provide users the access to manage an ENgage club website.

(1) If an individual is allocated the Website Administrator committee role, they will gain full access to edit the ENgage club website.

(2) If an individual is assigned as Website Editor by someone with the appropriate access level to allocate roles, they will only have limited edit functions like adding news articles or match reports but will be unable to create new pages on the ENgage club website.

To begin editing the website, please follow these instructions:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Click ‘Sign In’, located at the footer of the webpage
3. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
4. There are 2 ways to edit the website. Certain widgets and content sections are editable from the ‘Preview’ or ‘Dashboard’ buttons. The ‘Dashboard’ button loads the main admin area of your club website. The ‘Preview’ button allows you to toggle between previewing the site and the functionality to edit content and widgets.

4a. To edit through the dashboard area, please follow these instructions:

• Select the ‘Dashboard’ button at the top left-hand menu
• Click on one of the sections allocated under ‘New’ on the left-hand side menu
• Dependant on which section you have clicked, please view FAQ 7 -18 for guidance created specifically for each section

4b. To edit through the widgets, please view FAQ 3

To edit through the widgets, please view this guidance:

• Select ‘Preview’ on the top right-hand menu
• Where there is an ‘Edit Widget’ or ‘Edit content’ button located on the top right-hand corner, click this to update the widget that you wish to update.

Please note, some widgets can be hidden if no content is available for those sections e.g. if your league does not use the competition management functionality, you can hide the Fixtures, Latest Results and Match Reports sections.

Please allow 1 hour for the changes to be reflected.

The website pulls information from the ENgage club directory and updates any changes automatically, saving you time and effort. The following information is populated,

• Organisation crest
• Teams (You have control over what you do and don’t want to be displayed on your website)
• Athletes
• Fixtures and results
• Key contacts
• Events
• Location
• Memberships (If set – See FAQ 21)

Teams – This is where you can determine what is shown on the website about teams within your club

Affiliate – This is where you can enter a new sponsor or partner to be displayed under the rolling banner near the top of the homepage.

Gallery – Add photo albums of your club sessions and/or athletes

Information Page – This will create new pages, under the following 3 main menu sections: About, Competitions, Info. These can hold anything from the history of the club to club documents

Match Report – You can add match reports to fixtures that have been created in the ENgage competition management tool by the league. (This process can only be used if the league uses this functionality)

News Article – Include information regarding club updates

Notifications – This can be used to notify your club of membership package release dates, approaching deadlines etc.

SharedDocument – This enables the club website admin to add document links for download e.g Netball weekend away registration form

Team Profile – This could include information on each team within the organisation e.g. details of the competition/division the team plays in, training times

Content – This section gives you the ability to manage the content that has been uploaded onto the site i.e edit, delete, unpublish

Design – In this section, you can change the colours of the site and any images (e.g. background images)

FSI Widgets – In this section you can edit the widgets

Media – Import and manage media uploads (images/photos)

Layouts – This advanced functionality can be achieved by individuals with extensive web developers skills, which allows you to create layouts for new pages you create.

How to add a heading to an article

1. Drag the ‘Heading h1-h6’ button located on the right-hand side menu into the green box that will appear
2. Select which heading style from the multi-choice that you require (different ones have different text styles)
3. In the ‘Text’ field, enter the title heading e.g U18 participation in Leicester
4. Select ‘Save’

How to add text to an article

1. Drag the ‘Text’ button located on the right-hand side menu into the green box that will appear
2. Enter the article information
3. Select ‘Save’

How to add HTML to an article

1. Double click on ‘Please enter your page detail here’
2. Select the </> button
3. Enter the article information
4. Click ‘Save’

How to add an image to an article

1. Drag the ‘Image’ button located on the right-hand side menu into the green box that will appear
2. Click ‘Add’
3. If image is not in this library, continue to the next point, otherwise double click on the wanted image and proceed to the last point
4. Select ‘Default Doc’
5. Select ‘Import’
6. Double click on ‘Click here, Drop files or Paste images’
7. Select the required image
8. Select ‘Close’
9. Double click on the image
10. Click ‘Save’

To do this, follow these instructions:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select the ‘Dashboard’ button at the top left-hand menu
4. Click ‘Affiliate’
5. Enter into the title field
6. Under Logo, Click ‘Add’
7. If image is not in this library, continue to point 14, otherwise click on the wanted image and proceed to point 20
8. Select ‘Default Doc’
9. Select ‘Import’
10. Double click on ‘Click here, Drop files or Paste images’
11. Select the required image
12. Select ‘Close’
13. Select the image
14. Select ‘Add’
15. Click the relevant from the 3 drop-down lists
16. Enter a valid url into the ‘URL’ section starting with https://
17. Select ‘Save’ at the bottom of the webpage
18. Select ‘Publish Now’ at the bottom of the webpage

Please allow 1 hour for the changes to be reflected.

To do this, follow these instructions:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select the ‘Dashboard’ button at the top left-hand menu
4. Click ‘Gallery’
5. Enter the album title e.g ‘018s Leicester Foxes V Nottingham Knights’
6. Select ‘Add’
7. Click ‘Default Doc’
8. Select ‘Import’
9. Double click on ‘Click here, Drop files or Paste images’
10. Select the required image
11. Repeat step 9 & 1o until all wanted images are collated on the screen
12. Select ‘Close’
13. Press the ‘Ctrl’ key on your keyboard whilst selecting all images wanted in this particular album
14. Click ‘Add’
15. Select ‘Save’

Please allow 1 hour for the changes to be reflected.

The website can only have new pages added under the heading About, Competitions, Info. This can be anything from the History of the Organisation, Organisation Documents etc.

To add a information page, please follow these instructions:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select the ‘Dashboard’ button at the top left-hand menu
4. Click ‘Information page’
5. Enter the title e.g. ‘History of Leicester Foxes Netball Club’
6. Select from the ‘Menu Group’ drop-down list (This controls which section of the main menu, the page will sit under)
7. Select from the ‘Sort Order’ drop-down list (This control the order of the menu items)

To add a heading/text/images, follow FAQ 6

8. Select ‘Save’ at the bottom of the webpage

9. Select ‘Publish Now’ at the bottom of the webpage

Please allow 1 hour for the changes to be reflected.

To do this, follow these instructions:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select the ‘Dashboard’ button at the top left-hand menu
4. Click ‘News Article’
5. Enter the title e.g. ‘O18 athlete Chelsea Smith has been selected to play for the Vitality Roses’
6. Select ‘Add’ if you require an image to be included in the background of the article
7. Click the ‘General News’ tickbox if you want the article to be displayed in the News section. However, if you also want the article to be displayed on the homepage also, select the ‘Featured News’ tickbox
8. Select today’s date and time in the ‘Issue Date’ fields

To add a heading/text/images, follow FAQ 6

9. Click ‘Save’ at the bottom of the webpage

10. Select ‘Publish Now’ at the bottom of the webpage

Please allow 1 hour for the changes to be reflected.

To do this, follow these instructions:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)

2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields

3. Select the ‘Dashboard’ button at the top left-hand menu

4. Click ‘Notification’

5. Enter into the title and Notification Headline fields e.g. ‘Fridays competition cancelled due to adverse weather’

6. Leave the permalink field blank as this auto-generates

7. If you want the notification to be visible on the homepage, select the ‘Set as homepage’ tickbox

8. In the ‘Url’ field add a URL if you want the notification to link out to an external website

To add content, follow FAQ 6

9. Select ‘Enabled’ on the Enable Hyperlink tickbox (If you want the content to appear when a user clicks on the notification)

10. Select the expiry date of the notification in the ‘ValidTo’ fields

11. Select ‘Save’ at the bottom of the webpage

12. Select ‘Publish Now’ at the bottom of the webpage

Please allow 1 hour for the changes to be reflected.

To do this, follow these instructions:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select the ‘Dashboard’ button at the top left-hand menu
4. Click ‘SharedDocument’
5. Enter into the Document Display Name field e.g Information for new clubs
6. Add a summary corresponding to the document
7. Select the priority from the drop-down list
8. Click ‘Add’ under either Icon Image or Local Document Media Item (dependant whether you wish to share an document or an image)
9. If doc/image is not in this library, continue to point 11, otherwise double click on the wanted image and proceed to point 16
10. Select ‘Default Doc’
11. Select ‘Import’
12. Double click on ‘Click here, Drop files or Paste images’
13. Select the required image
14. Select ‘Close’
15. Select the image
16. Select ‘Add’
17. Select ‘Save’ at the bottom of the webpage
18. Select ‘Publish Now’ at the bottom of the webpage

Please allow 1 hour for the changes to be reflected.

Please note, you can only add match reports to fixtures that have been created in the ENgage competition management tool by the league. If the league does not use this functionality you will not be able to complete the process of adding a match report.

If they do, please follow these instructions:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select the ‘Dashboard’ button at the top left-hand menu
4. Click ‘Match Reports’
5. Enter the title of the match report
6. Select the Team, season and match
7. Enter information about the match in the body
8. Select ‘Save’ at the bottom of the webpage
9. Select ‘Publish Now’ at the bottom of the webpage

The match report will be saved under the Team > Results.

Please note, the match details are auto-generated from ENgage

Please allow 1 hour for the changes to be reflected.

To do this, follow these instructions:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select the ‘Dashboard’ button at the top left-hand menu
4. Click ‘Team Profile’
5. From the drop-down list, select the team that you want to add a profile to

To add a heading/text/images, follow FAQ 6

6. Click ‘Save’

7. Select ‘Publish now’

On the main menu under ‘Teams’, click ‘Profile’ where this information will be displayed.

Please note, due to safeguarding reasons, ENgage will automatically not display any U18s photos or names on the teams section.

Please allow 1 hour for the changes to be reflected.

You can set what is displayed in the Teams section by following these instructions:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select ‘Dashboard’
4. Select ‘Teams’
5. Tick the boxes of the information that you wish to be displayed on the website for each team
6. Under the player list column, select from the drop-down list
7. Scroll to the bottom and select ‘Save’

The team information is taken directly from ENgage and does not need to be re-inputted here, so it is important to make sure your club ENgage directory is up-to-date. It is your club’s responsibility to consider safeguarding and data protection requirements when deciding what to display on your website.

Please allow 1 hour for the changes to be reflected.

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select the ‘Dashboard’ button at the top left-hand menu
4. Click ‘Content’ on the left-hand side menu
5. Adjacent to the article name, select ‘Edit’ or ‘Delete’
6. If you selected ‘Edit’, once the article is amended, select ‘Publish Now’

Please allow 1 hour for the changes to be reflected.

The club website administrator can edit and change the colours that will personalise the site by following these instructions:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select ‘Dashboard’
4. Select ‘Design’
5. Click the boxes in the ‘Value’ column to select the wanted colours
6. Scroll to the bottom and select ‘Save’

Please allow 1 hour for the changes to be reflected.

To hide widgets you don’t need. E.g. if your league does not use the competition management system then there is nothing that can be shown in Results, Fixtures and Match Reports so you will want to hide these sections, please follow this guidance:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select the ‘Dashboard’ button at the top left-hand menu
4. Click ‘Fsi Widgets’ on the left-hand side menu
5. The description column indicates which webpages each widget will appear on. If you scroll your mouse onto a row, the right-hand side layout displays the position of each widget within a page.
6. Click ‘Save’
7. In the ‘Publish’ column, un-tick the box(es) of the widgets that you wish to remove from the website

Please allow 1 hour for the changes to be reflected.

Any membership packages that you wish to be displayed on your club website, need to have particular settings on ENgage. You can change the settings by following these instructions:

• Log into ENgage
• In the ‘My Organisations’ box, select the thumbnail next to your club name
• Click ‘Finance’
• Select ‘Membership Schemes’
• Click the small circle next to a package
• Select ‘Edit’
• Select ‘Yes’ in the drop-down list located under the text – ‘Available for Public Purchase’
• Select ‘Yes’ in the drop-down list located under the text – ‘Available for Purchase’
• Click ‘Save’

Please repeat for each membership package that you wish to be available on the club website.

Please wait 24 hours for these packages to automatically populate on your club website under the ‘Memberships’ section.

By default, the Facebook feed is set to England Netball’s Facebook page. To change it to display yours, please follow this guidance:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select the ‘Dashboard’ button at the top left-hand menu
4. Click ‘Fsi Widgets’ on the left-hand side menu
5. In the first column, double click on the ‘Facebook – FacebookFeed’ button
6. Enter your club into the ‘Facebook Name’ field
7. Click ‘Save

Please allow 1 hour for the changes to be reflected.

By default, the Twitter feed is set to England Netball’s Twitter account. To change it to display your club account, please follow this guidance:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select the ‘Dashboard’ button at the top left-hand menu
4. Click ‘Fsi Widgets’ on the left-hand side menu
5. In the first column, double click on the ‘Twitter – TwitterFeed’ button
6. Enter your Netball Club Twitter account into the ‘Username’ field
7. Click ‘Save

Please allow 1 hour for the changes to be reflected.

This can be rectified by changing your preferences, as follows:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select ‘Dashboard’
4. Select ‘Teams’
5. Under the player list column, select ‘Assigned’ in each drop-down list
6. Scroll to the bottom and select ‘Save’

Please note, due to safeguarding reasons, ENgage will automatically not display any U18s photos or names on the teams section.

Please allow 1 hour for the changes to be reflected.

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select the ‘Dashboard’ button at the top left-hand menu
4. Click ‘News Article’
5. Enter the title e.g. ‘Welcome to Leicester Lions Netball Club’
6. Select ‘Add’ to include the image you would like
7. Un-click the ‘General News’ tickbox
8. Select the ‘Featured News’ tickbox
9. Select todays date and time in the ‘Issue Date’ fields
10. Click ‘Publish Now’ at the bottom of the webpage
11. Select ‘Save’ at the bottom of the webpage

Please allow 1 hour for the changes to be reflected.

You can add a logo to personalise the website by following these instructions:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select the ‘Dashboard’ button at the top left-hand menu
4. Click ‘Design’ on the left-hand side menu
5. Select colours as wanted
6. Select the ‘Logo’ tab
7. Select ‘Choose File’
8. Select the image from your documents
9. Click ‘Upload’
10. Click ‘Save’

Please allow 1 hour for the changes to be reflected.

The existing layout within the standard template should be sufficient for most user’s requirements. However, there is a ‘Layout’ section whereby more advanced users of website CMS can develop their own webpage layouts.

Please note, due to complexity, this function will only be able to be utilised by those with web development skills. England Netball are unable to provide any further guidance or support in this area.

To get you started in this area, please follow this guidance:

1. Paste the ENgage club website url into your browser (The one that the committee member sent you)
2. Enter your ENgage login credentials in the ‘Username’ and ‘Password’ fields
3. Select the ‘Dashboard’ button at the top left-hand menu
4. Click ‘Layouts’ on the left-hand side menu
5. Select the appropriate from the drop-down lists
6. Select ‘Create new Layout’
7. In the ‘Title’ field, enter a layout name
8. Add the features that are required e.g. heading/image/text by dragging the content from the right-hand side to the ‘Layout’ area
9. Select ‘Save’ at the bottom of the webpage
10. Select ‘Publish Now’ at the bottom of the webpage

To change the placement of the embedded aspects within a article, click the up or down arrow that is located above each embedded aspect.

In reference to the below image, the following explains the ability to edit different parts of the website:

Sections highlighted in yellow must be changed or added in ENgage, whereby, these changes will reflect on the club website.

Sections highlighted in red are standard England Netball areas that cannot be changed.

Any other areas are edited directly from the ‘Dashboard’ section of the club website.

Here are a few terms that you will come across when reading through this guide and developing your website:

CMS – Content Management System – this is the industry term for the back end administration system for a website

Dashboard – Area of the website administration which provides full administration access to all available functions

ENgage – The netball administration system which auto-populates some of the content of the website

Gallery – Area displaying images

HTML – the language that creates webpages, it is a code that the website reads, translates and displays (you don’t need to know this coding to create your website, it’s very simple!)

Preview – Area of the website administration which allows you to preview the site and make simple content changes

Rendered – This means where something is made visible on the website

Toggle – switching between one setting to another

Widget – This is a functionality that appears within the website template

The main menu will have the following pages, as default:

• Home – This page can consist of snippets including news articles, social media feeds, photos and sponsor images
• News – This can include featured news (Please view FAQ 10 for guidance on publishing)
• About – Those assigned to club Committee Roles in ENgage are displayed and the club info is listed (primary contact, address of organisation and map)
• Teams – This will display a list of any teams created in ENgage and players that are eligible or assigned to those teams (Please view FAQ 15 for setup)
• Membership – This is where the public can view the organisation’s memberships to purchase. (Please view FAQ 19 for setup)
• Events – (This functionality is not available yet)
• Gallery – This is where any photos that are added will be displayed (Please view FAQ 8 for setup)
• Info – This is where you can create Information pages i.e. History of organisation, shop (added link) etc.

Domain Name

Your ENgage website will have a unique URL e.g. https://www.netballclub.firstsports.club/. However, each club can use their own domain name or transfer an existing domain name. e.g. https://www.netballclub.com

Domain Name Registration

If you want to point your existing domain to this new website, you will need to complete our contact us form, including your ENA ID, club name, committee role within the club and your current club website URL.

The ‘Save’ button saves to draft, which can be previewed using the preview link in the content item list on the admin dashboard. Whereas ‘Publish now’ saves any change and publishes them onto the website.